We assist companies with:

• reliable & well-known payroll systems to ensure accurate processing of your company’s payroll

• administration of all weekly & monthly earnings & deductions on payslips.

• employee income taxation, according to SARS tax tables & IPR 5 codes

• electronic payroll reports customised to your needs

• provision of information regarding any third party payments, to be made by the company

• timeous and correct processing of salaries & wages including deductions and taxation

As a health and safety consulting company, we constantly keep up to date with changes in technology, legislation, and the requirements of our clients. To develop as a company, we need to be innovative, and by being HSEC Online® certified consultants we are working towards our goal.

Multiple mine and construction sites require HSHEC Online compliance from their contractors. We at DV Compliance Solutions are here to assist contractors with their compliance requirements to access specific sites.

We assist our clients in populating their systems with onboarding documentation. We also consult with our client’s sites and ensure 100% site compliance. DV Compliance solutions keeps track of all the dates for medicals, training, and control documentation.

WHAT IT’S FOR

We also provide Contractor Packs to any company that needs to enter a mining site or industrial plant in accordance with the Mining Health & Safety Act. These documents guarantee that individuals and clients are protected and that a record is kept up to date as verification of a healthy and safe working environment. In South Africa, we have a specified list of items that are required to be included within the safety file to cover the basis for the employer, employee, and client.

HERE IS A BASIC LIST OF REQUIRED ITEMS TO BE INCLUDED:

• Site Specific: The Safety File & Documentation must be specific to the site and task at hand.

• Index: To verify a clear Statement of the content within the file.

• Client Safety Specification: Depending on the business and scope of work, it is the client's duty to provide this information.

• Scope of Work: Statement of the exact scope of work to be performed for the project.

• Letter of Good Standing: Letter of Good Standing & Workman’s Compensation Commission is necessary to save the business from a lot of expenses should an injury occur.

• Policies and Procedures: Including relevant & specific policies, and procedures within the Health & Safety plan, OHS policies, COVID-19 plans, and other relevant documents.

• Risk Assessment: This is a crucial document to have and needs to be available at all times for employees to form as evidence of communication in the organisation.

• Legal Appointments: Required by law to ensure that there is a written appointment and commitment in place.

• Register: To keep an effective record of items like tools and the control of Hazardous Substances and other factors.

• Proof of Competency: The proof of competence of staff.

• IOD Documentation: ID documents & W.CI.2 forms should injury on duty occur for staff members to receive medical attention.

WHAT IT’S FOR

Your Business’s Health & Safety File is a blueprint of its safety performance. These files are very important to pass on to other entities for work or tender requirements. The Safety file protects the employer against any potential liability because it serves as proof of compliance according to the Occupational Health and Safety Act and Regulations.

It is a legal necessity to have an up-to-date file and to stay on the right side of the law. That is why we are here to help you attain and provide you with all the necessary documentation per site specifications to serve your needs.

HERE IS HOW WE HELP YOU:

• We identify, recommend, and guide your company’s Health & Safety requirements according to the Occupational Health and Safety Act or the Mining Health and Safety Act.

• We conduct a comprehensive risk assessment of the company premises and compile a report aimed at highlighting preventative actions to minimise risk areas.

• We include a complete OHS file inclusive of all relevant documentation, legal agreements, and record of relevant forms and facilitate the establishment of a Health & Safety commitee.

• We do research to determine your business/project needs for techniques and approaches to provide you with a unique file that fits your company’s safety operation.

• Each Safety file will be compiled according to the client’s & site’s safety specifications because every File is known to be “site-specific”. Yet the overall information stays the same & the site specification documents are added to the Health and Safety File.

The Employment Equity Act 55 of 1998 intends:

• to provide for employment equity; and

• to provide for matters incidental thereto.

We help companies with:

• integrate employment equity legislation in a practical and meaningful manner that focuses on valuing diversity and inclusion.

• guiding you through every step of the way to ensure your company complies with the Employment Equity Act.

• we work closely with assigned employees to help explain, train and translate legal slang into actionable, everyday language and steps.

• to assist clients with the yearly compiling of reports and submission to the Department of Labour.

The priority would be to address compliance with the Employment Equity Act no 55 of 1998 as this is where most businesses fail to comply. Due to the lack of an EE Plan and/or an Equity Forum has not been appointed and/or the lack of consulting meetings taking place can be constituted as a serious breach of the said legislation, punishable with enormous fines, calculated from the company’s annual turn over.

HERE IS HOW WE HELP YOU:

• Facilitating nominations of a representative Equity Forum.

• Appointment and Training of the Equity Forum on the Act and Employment Barriers

• Conducting a quantitive and qualtative Analyses

• Compiling objectives and goals from the Analyses

• Compiling an Equity Plan

• Facility consultation meetings with the Equity Forum (compiling agendas, attendance registers and keeping of the minutes)

• Assistance in Compiling the EEA2 and EEA4 reports for 2018 reporting period.

Meetings to be conducted with the Equity Forum to compile a three/five year Employment Equity Plan as well as preparation work needed for the Equity Forum meetings to be held to be able to achieve full compliance before the next Employment Equity reports are due in October of every year.Visits will take place during work hours at the clients premises.

WORKPLACE SKILLS PLAN (WSP) EXPLAINED:

The Skills Development Act 0f 1998 (Section 10), introduced the Workplace Skills Plan (WPS) as an important instrument in South Africa’s skills development strategy. The purpose of the (WSP) is to describe employers’ plans for the training and development of employees in the forthcoming year, based on the analysis of business requirements and the skill needs of the current staff employed.

PROCESS:

• Compilation & Drafting of Workplace Skills Plan

• Expedite the data capturing & timeous (WPS) reports

• Preparation & Submission of (WPS) to MERSETA

ANNUAL TRAINING REPORT (ATR) EXPLAINED:

The Annual Training Report accompanies the Workplace Skills Plan and is submitted simultaneously. The ATR intends to display a company’s progress in terms of training completed against the objectives indicated in the previous (WSP) submitted.

PROCESS:

Compilation and submission of this report include, but are not limited to the following elements:

• All education, training and activities conducted;

• Training Attendance Registers;

• Proof of all training expenditure;

• Training Providers used;

• Total number of employees trained;

• Areas of occupation covered;

• Indicating which Training methods were used;

Often, small, and medium-sized companies are not able to employ a full-time Human Resource Officer. In these cases, the HR and IR-related duties become the responsibility of the Business manager or Director, who is already overburdened with their own tasks. 

DV Compliance Solutions offers Human Resource & Industrial Relations consulting services on an outsourced basis. 

Clients can opt for a nominal monthly retainer or utilize our services on an ad hoc basis. 

Given the many legal requirements in our country and the ever-changing laws, we can assist you with labour management that will protect both yourself and your employees.

DV Compliance Solutions offers the following HR and IR services:

• Policies and Procedures

• Job Profiles 

• Letters of Appointment

• Legal compliance

• Chairing Hearings

• Assisting with grievances and disciplinary issues Human Resource / Industrial Relations consulting

• Strategic HR Support

• Organisational Design and Development

• Values and Culture Design and Development